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Leave policies that are fair, simple and easy to run

How to write a leave policy people understand - and set it up so it runs itself.

Lena FischerHead of Content · Jul 2, 2026 · 5 min read
Fair leave

Leave policies tend to grow over time - a new rule here, an exception there - until nobody is sure how they work.

Start with one page

If your policy does not fit on one page, it is too complicated. Cover entitlement, how to request, and who approves.

  • Show live balances to every employee
  • Let managers see team calendars before approving
  • Carry over a fixed number of days, automatically

Let the system do the maths

Accruals, part-time adjustments and public holidays should be calculated for you - not in a spreadsheet.

Tags:LeavePoliciesInfynex HRIS

Written by Lena Fischer

Lena leads content at Infynex. She spent eight years in HR operations before writing about how teams can spend less time on admin.

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